REQUEST FOR QUOTATION (RFQ)

Source of funding:                   Asian Development Bank financing 100%

Loan number and title:            L3921-MON Fifth Health Sector Development Project (Emergency Assistance                                                         Loan for Additional Financing)

Contract Ref.:                          G02: Angiography system (angiography system, bi-plane neurosurgery, and civil                                                   works for angiography room)

Date of Issue of Request:         19 August 2021

To:                                           SuppliersDear Sir/Madam:

1. The Ministry of Health (Purchaser) hereby requests you to submit price quotations for the supply of angiography system (angiography system, bi-plane neurosurgery, and civil works for angiography room), as detailed in Form of Quotation (Appendix 1) of this RFQ.

If you, however, have been associated with the firm that prepared the design, and of the contact that is subject to this procurement, you shall be disqualified. 

To assist you in the preparation of your price quotation we enclose the necessary technical specifications and required quantities and site visit. You can visit the civil work site and get related exploration and information for your repairing proposal at your own expense.

1. You must quote for all the items under this request. Price quotations will be evaluated for all the items together and the contract awarded to the firm offering the lowest evaluated total cost of all the items, including civil works.
2. You shall submit one original of the Price Quotation with the Form of Quotation, and marked “Original”. In addition, you shall also submit one copy marked as “COPY”. In case of any discrepancy between the Original and Copy, the original shall prevail. Your quotation in the attached format should be signed, sealed in an envelope, and addressed to and delivered to the following address:

Purchaser’s Address:              Extension building, Room #203, Ministry of Health, Olympic street-2, Government building-8, Ulaanbaatar-48, Mongolia

Telephone:                               11-329369

Province, City:                   Ulaanbaatar 14210, Sukhbaatar District

Country:                                   Mongolia

1. Your quotation in duplicate and written in English, should be accompanied by the following documents (in English) for each item of bi-plane neuro surgery angiography system and civil works for angiography room quoted, including names and addresses of firms providing after-sales service facilities in Mongolia.

Suppliers should submit the following documents as appendixes to the Quotation:

1. Form of quotation (price quotation and product supply schedule) should be signed by an authorized representative; The detailed work schedule is offered. This requirement shall apply to both Suppliers and subcontractors;
2. Notarized copy of the Legal Registration Certificate;
3. Notarized copy of the special license for export/import/sale of medical equipment and medical device;
4. Copies of the diploma with a certified English translation of proposed 2 or more key personal (such as a bachelor degree in biomedical engineering or higher) must be submitted;
5. ND7 and ND8 form for the last 12 months before the date for bid advertisement, as authorized by the relevant social insurance department. This requirement shall apply only to national Suppliers/subcontractors;
6. Manufacturer’s Authorization for fully bi-plane neurosurgery angiography system (each item in system) shall be submitted using the attached form (Appendix 3) of Manufacturer’s Authorization;
7. Technical catalogs and brochures of Manufacturer that details specifications (Appendix 7) compliance of the items offered;
8. The Supplier may enter into a sub-contract with the civil works and design company. Also, the contractor may enter into a sub-contract with the design company. Refer to Form ELI-2: JV Information Sheet, Supplier’s Qualification (Table 1);
9. The civil work company, who is a sub-contractor must have the following special licenses for construction:
   1. The civil works company must have the following special licenses for construction: BA 4.1 – Cast and precast concrete, wood and staged structure construction, extension, and renovation work (1 to 5 floor);
   2. BA 6.1 – Installation of internal water supply, sewage network, cooling station, and its equipment and external secondary network;
   3. BA 6.2 – Installation of internal heating and ventilation network, cooling station and its equipment, and external secondary network;
   4. BA 6.3 – Installation of internal lighting, energy supply, its equipment, and external secondary network;
   5. BA 6.4 – Installation of indoor alarms, internet networks, fire extinguishers, and fire alarms, equipment, and installation of the external branch network for buildings; 
   6. BA 8.1 – Renovation, interior and landscaping works. 
   7. The drawing company should have the following special permission:
      1. 1.2.1. Architecture, general environmental plan, landscaping, elevation, construction design, building management design for 1-10 story buildings (BZBT, AGT, UZBT);
      2. 1.2.4. Technological design of indoor water supply, sewerage, heating, ventilation, cooling system, outdoor branch network, and related facilities;
      3. 1.2.5. Technological design of indoor lighting, power supply, outdoor branch network and related buildings (up to 10 kV); Internal radio communication, fire, and other alarm systems, alarm and information facility design, security system, related building technology, computer hardware internal network, external branch network design Housing, public, industrial construction and equipment control, measuring instruments (KIP), automatic design;
10. The amount of Bid security shall be 64,000,000.00 MNT. This requirement shall apply only to main Suppliers;
    1. The Bid Security shall be submitted using the attached Bid Security Form (Appendix 2). The form must include the complete name of the Supplier. The Bid Security shall be valid for forty-five (45) (until 31 October 2021) beyond the end of the validity period of the quotation. Purchaser may request suppliers to extend the period of validity of their quotations. The request and the responses shall be made in writing. A Supplier may refuse the request without forfeiting its Bid Security. A Supplier granting the request shall not be required or permitted to modify its quotation. Bid security shall also be extended for a corresponding period.
    2. In the case of joint ventures, the Bid Security shall be issued in the name of the JV that submits the quotation.
    3. A quotation not accompanied by a substantially compliant Bid Security shall be rejected by the Purchaser as non-responsive. 
    4. The Bid Security of unsuccessful Suppliers shall be returned promptly upon the successful Supplier furnishing of the signed Contract Agreement and the Performance Security.
    5. The Bid Security may be forfeited:
       1. if a Supplier withdraws its quotation during the period of quotation validity specified by the Supplier on the Request for Quotation.
       2. if the successful Supplier fails to
          1. sign the Contract Agreement;
          2. furnish performance security; or
          3. accept the arithmetical corrections of its quotation.
11. Evidence of the experience is indicated in Paragraph 9.
12. The audited financial statements as detailed in Paragraph 10.
13. Documentation to substantiate that it is an authorized dealer, distributor, or reseller of each item of the goods being procured.

Failure to submit the above-mentioned document and evidence shall result in the rejection of the quotation.

1. A prospective Supplier requiring any clarification of the RFQ Document shall contact the Purchaser in writing at the Purchaser’s address specified in clause 14 of the RFQ. Request for clarification should be received by the Purchaser no later than 5 calendar days (9 am- 5pm hours, Ulaanbaatar time)  prior to the deadline for the submission of quotations.

The Purchaser will respond to any request for clarification of the RFQ document, which it receives no later than 5 calendar days prior to the deadline for submission of quotations. The Purchaser shall forward copies of its response in writing to all those who have acquired the RFQ document directly from it, including a description of the inquiry but without identifying its source.

1. The deadline for receipt of your quotation by the Purchaser at the address indicated in Paragraph 3 is 03 September 2021 at 14:00 hours Ulaanbaatar time.
2. The quotation opening shall take place at:

Purchaser’s Address: Room #203, Project Implementation Unit, Ministry of Health,                              

                                      Olympic street-2, Extension of Government building-8,

                                     Ulaanbaatar-48, Mongolia.

Date:                             03 September 2021

Time:                            14:00 hours Ulaanbaatar time.

1. You shall submit only one set of quotations for the above items. Your quotation must be typed or written in indelible ink and shall be signed by you or your authorized representative. Without a signature in your Form of Quotation, your quotation will not be considered further. 
2. The evidence of your experience as the main supplier of at least one contract completed successfully within the last 3 (2018, 2019, and 2020) years and valued at 5,000,000,000.00 MNT (or more) with nature, and complexity similar to the scope of supply described in the schedules of supply. In the case of joint venture, this requirement shall apply only to One Partner;
3. Submission of audited financial statements for the last three (3) years (2018, 2019, and 2020) to demonstrate the current soundness of the Supplier’s financial position. As a minimum, the Supplier’s net worth for the last year calculated as the difference between total assets and total liabilities should be positive. In the case of joint venture, Each Partner must meet the requirement; 
4. Minimum average annual turnover of 6,300,000,000.00 MNT calculated as total payments received by the Supplier for contracts completed or under execution over the last three (3) years (2018, 2019, and 2020). In the case of joint venture, All Partners Combined must meet the requirement, and also Each Partner must meet 25% of the requirement; and One Partner must meet 40% of the requirement;
5. Availability of or access to liquid assets, lines of credit, and other finances sufficient to meet cash flow requirement which is 3.100,000,000.00 MNT. In the case of joint venture, All Partners Combined must meet the requirement, and also Each Partner must meet 25% of the requirement; and One Partner must meet 40% of the requirement;
6. Your quotation(s) should be submitted as per the following instructions and in accordance with the attached form of Contract (Appendix 4). The attached Terms and Conditions of Supply are an integral part of the Contract.

(i) PRICES: The prices should be quoted for supply and delivery to Third State central Hospital. All prices must be quoted in the Mongolian National Tugrug (MNT) only. 

Supplier shall quote prices for Goods offered from outside Mongolia using the following Incoterms: CIP INCOTERMS edition is: “Incoterms 2020”. 

(ii) EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of their prices. An offer is not substantially responsive if it contains material deviations or reservations to the terms, conditions, and specifications (Appendix 7) in this Request for Quotation, and it will not be considered further. The Purchaser will evaluate and compare only the quotations determined to be substantially responsive. In evaluating the quotations, the purchaser will adjust for any arithmetical errors as follows:

1. Where there is a discrepancy between amounts in figures and words, the amount in words will govern;
2. Where is a discrepancy between the unit rate and the line-item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; and
3. If a Supplier refuses to accept the correction, his quotation will be rejected.

The quoted price shall exclude Customs Duty (CDs) and Value Added Tax (VAT) in Mongolia.

(iii) AWARD OF PURCHASE ORDER: The award will be made to the supplier offering the lowest evaluated price and that meets the required standards of technical and financial capabilities. The successful supplier will sign a Contract as per the attached form of contract and terms and conditions of supply and civil works (Appendix 7 and Appendix 8)  

(iv) VALIDITY OF OFFER: Your quotation(s) should be valid for a period of forty-five (45) days from the deadline for receipt of quotation(s) indicated in Paragraph 6 of this RFQ. 

(v) If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded, then you will be excluded from the list of suppliers for Ministry of Health and ABD-funded projects for two years.

1. Further information can be obtained from:

Attention:          Mrs. Tsolmon B Admin officer, Health Sector Development 

Project-4, 5 and Improving access to health services for the disadvantaged groups investment program

Ministry of Health                                                 

Project Implementation Unit

Room #203, Extension of Government 

building-8, Olympic street-2, 

Ulaanbaatar-48, Mongolia.

Telephone: 976-11-317920

E-mail address: tsolmon.batsuuri@hsdp.shortnews.mn

1. The supplier whose quotation has been accepted will be notified of the award of contract through the Letter of Acceptance issued by the Purchaser within forty-five (45) days from the date of submission of quotation.
2. The Purchaser intends to apply funds from the Asian Development Bank (ADB) for eligible payments under the Purchase Order resulting from this RFQ.
3. Under ADB’s Anticorruption Policy suppliers shall observe the highest standard of ethics during the procurement and execution of such contracts. ADB will reject a proposal for award, and will impose sanctions on parties involved if it determines that the supplier recommended for the award or any other party, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract. At the time of submission of your quotation, you should not be in ADB’s sanctions list.
4. Please Confirm by fax/e-mail the receipt of this request and whether or not you will submit the price quotation(s).

Sincerely, 

Byambasuren T. 

Head of Health Insurance Department, MOH